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Solution
Expense reports
Simplify the management of expense reports by digitizing and automating processes. Lighten the burden of administrative tasks for the HR department and managers while improving organization and cut the processing time of business expenses in half!
The constraints faced by the businesses
The constraints faced by employees
Must control the expense report validation workflow
Control the validation workflow with our expense management software through the automation of your processes, allowing for precise tracking at every step. By providing a comprehensive view of the status of your expense reports, you ensure transparent and effective management.
Must identify when an expense report exceeds the authorized maximum
Set up customizable thresholds and alerts to quickly identify when an expense exceeds the authorized amount. If a cost exceeds the predefined limits, our solution immediately notifies you, allowing you to proactively intervene to resolve the situation.
Must follow the refunds
Track the status of each invoice and maintain complete control over the process. Ensure that your employees have accurate tracking of expense reimbursements.
Reimburse employees as they go or at the end of the month with the payslip
Choose between different employee reimbursement methods: as you go or at the end of the month with the payslip. Opt for the approach that best suits your company's accounting management.
Store the employees' paper receipts
Abandon paper receipts with digitization. Store all necessary files electronically and free up physical storage space by reducing the risk of document loss.
Comply with company policies
Optimal RH simplifies compliance with company policies by making them clearer. Thus, employees know exactly what is allowed, the amounts not to exceed, and how their expenses will be reimbursed.
Collect the receipts
The collection of expense reports is greatly simplified, faster, and more efficient. Employees can simply take pictures of their receipts via the mobile app, eliminating the need to keep paper receipts.
Meet deadlines for submitting the notes
Employees can submit their expenses to the company in real-time, either as they occur or at the end of the month. This ensures that submission deadlines are always met, thus facilitating the management of expense reports.
Know the applicable reimbursement ceilings
Employees can be informed of the maximum amounts not to exceed for each type of expense or user profile (for example, agent, executive, manager). By using the Optimal RH platform, they are notified in case of exceeding these limits, which avoids unpleasant surprises.
The constraints faced by the businesses
The constraints faced by employees
Must control the expense report validation workflow
Control the validation workflow with our expense management software through the automation of your processes, allowing for precise tracking at every step. By providing a comprehensive view of the status of your expense reports, you ensure transparent and effective management.
Must identify when an expense report exceeds the authorized maximum
Set up customizable thresholds and alerts to quickly identify when an expense exceeds the authorized amount. If a cost exceeds the predefined limits, our solution immediately notifies you, allowing you to proactively intervene to resolve the situation.
Must follow the refunds
Track the status of each invoice and maintain complete control over the process. Ensure that your employees have accurate tracking of expense reimbursements.
Reimburse employees as they go or at the end of the month with the payslip
Choose between different employee reimbursement methods: as you go or at the end of the month with the payslip. Opt for the approach that best suits your company's accounting management.
Store the employees' paper receipts
Abandon paper receipts with digitization. Store all necessary files electronically and free up physical storage space by reducing the risk of document loss.
Comply with company policies
Optimal RH simplifies compliance with company policies by making them clearer. Thus, employees know exactly what is allowed, the amounts not to exceed, and how their expenses will be reimbursed.
Collect the receipts
The collection of expense reports is greatly simplified, faster, and more efficient. Employees can simply take pictures of their receipts via the mobile app, eliminating the need to keep paper receipts.
Meet deadlines for submitting the notes
Employees can submit their expenses to the company in real-time, either as they occur or at the end of the month. This ensures that submission deadlines are always met, thus facilitating the management of expense reports.
Know the applicable reimbursement ceilings
Employees can be informed of the maximum amounts not to exceed for each type of expense or user profile (for example, agent, executive, manager). By using the Optimal RH platform, they are notified in case of exceeding these limits, which avoids unpleasant surprises.
The constraints faced by the businesses
The constraints faced by employees
Must control the expense report validation workflow
Control the validation workflow with our expense management software through the automation of your processes, allowing for precise tracking at every step. By providing a comprehensive view of the status of your expense reports, you ensure transparent and effective management.
Must identify when an expense report exceeds the authorized maximum
Set up customizable thresholds and alerts to quickly identify when an expense exceeds the authorized amount. If a cost exceeds the predefined limits, our solution immediately notifies you, allowing you to proactively intervene to resolve the situation.
Must follow the refunds
Track the status of each invoice and maintain complete control over the process. Ensure that your employees have accurate tracking of expense reimbursements.
Reimburse employees as they go or at the end of the month with the payslip
Choose between different employee reimbursement methods: as you go or at the end of the month with the payslip. Opt for the approach that best suits your company's accounting management.
Store the employees' paper receipts
Abandon paper receipts with digitization. Store all necessary files electronically and free up physical storage space by reducing the risk of document loss.
Comply with company policies
Optimal RH simplifies compliance with company policies by making them clearer. Thus, employees know exactly what is allowed, the amounts not to exceed, and how their expenses will be reimbursed.
Collect the receipts
The collection of expense reports is greatly simplified, faster, and more efficient. Employees can simply take pictures of their receipts via the mobile app, eliminating the need to keep paper receipts.
Meet deadlines for submitting the notes
Employees can submit their expenses to the company in real-time, either as they occur or at the end of the month. This ensures that submission deadlines are always met, thus facilitating the management of expense reports.
Know the applicable reimbursement ceilings
Employees can be informed of the maximum amounts not to exceed for each type of expense or user profile (for example, agent, executive, manager). By using the Optimal RH platform, they are notified in case of exceeding these limits, which avoids unpleasant surprises.
The constraints faced by the businesses
The constraints faced by employees
Must control the expense report validation workflow
Control the validation workflow with our expense management software through the automation of your processes, allowing for precise tracking at every step. By providing a comprehensive view of the status of your expense reports, you ensure transparent and effective management.
Must identify when an expense report exceeds the authorized maximum
Set up customizable thresholds and alerts to quickly identify when an expense exceeds the authorized amount. If a cost exceeds the predefined limits, our solution immediately notifies you, allowing you to proactively intervene to resolve the situation.
Must follow the refunds
Track the status of each invoice and maintain complete control over the process. Ensure that your employees have accurate tracking of expense reimbursements.
Reimburse employees as they go or at the end of the month with the payslip
Choose between different employee reimbursement methods: as you go or at the end of the month with the payslip. Opt for the approach that best suits your company's accounting management.
Store the employees' paper receipts
Abandon paper receipts with digitization. Store all necessary files electronically and free up physical storage space by reducing the risk of document loss.
Comply with company policies
Optimal RH simplifies compliance with company policies by making them clearer. Thus, employees know exactly what is allowed, the amounts not to exceed, and how their expenses will be reimbursed.
Collect the receipts
The collection of expense reports is greatly simplified, faster, and more efficient. Employees can simply take pictures of their receipts via the mobile app, eliminating the need to keep paper receipts.
Meet deadlines for submitting the notes
Employees can submit their expenses to the company in real-time, either as they occur or at the end of the month. This ensures that submission deadlines are always met, thus facilitating the management of expense reports.
Know the applicable reimbursement ceilings
Employees can be informed of the maximum amounts not to exceed for each type of expense or user profile (for example, agent, executive, manager). By using the Optimal RH platform, they are notified in case of exceeding these limits, which avoids unpleasant surprises.
The constraints faced by the businesses
The constraints faced by employees
Must control the expense report validation workflow
Control the validation workflow with our expense management software through the automation of your processes, allowing for precise tracking at every step. By providing a comprehensive view of the status of your expense reports, you ensure transparent and effective management.
Must identify when an expense report exceeds the authorized maximum
Set up customizable thresholds and alerts to quickly identify when an expense exceeds the authorized amount. If a cost exceeds the predefined limits, our solution immediately notifies you, allowing you to proactively intervene to resolve the situation.
Must follow the refunds
Track the status of each invoice and maintain complete control over the process. Ensure that your employees have accurate tracking of expense reimbursements.
Reimburse employees as they go or at the end of the month with the payslip
Choose between different employee reimbursement methods: as you go or at the end of the month with the payslip. Opt for the approach that best suits your company's accounting management.
Store the employees' paper receipts
Abandon paper receipts with digitization. Store all necessary files electronically and free up physical storage space by reducing the risk of document loss.
Comply with company policies
Optimal RH simplifies compliance with company policies by making them clearer. Thus, employees know exactly what is allowed, the amounts not to exceed, and how their expenses will be reimbursed.
Collect the receipts
The collection of expense reports is greatly simplified, faster, and more efficient. Employees can simply take pictures of their receipts via the mobile app, eliminating the need to keep paper receipts.
Meet deadlines for submitting the notes
Employees can submit their expenses to the company in real-time, either as they occur or at the end of the month. This ensures that submission deadlines are always met, thus facilitating the management of expense reports.
Know the applicable reimbursement ceilings
Employees can be informed of the maximum amounts not to exceed for each type of expense or user profile (for example, agent, executive, manager). By using the Optimal RH platform, they are notified in case of exceeding these limits, which avoids unpleasant surprises.
Free your human resources service and your managers from the recurring constraints related to expense report management with our Optimal RH management software.
Expense report management policy
Customize your expense management policy. Our teams take care of configuring it according to your needs and adapting to your HR processes.
Employees
Set your refund policy according to the profiles
Depending on the amount of professional expenses, the type, and the user (agent, executive, manager, etc.), you will have the ability to define the amount of reimbursements. Whether they are total or partial, keep control and manage them as you wish.
Employees
Set your refund policy according to the profiles
Depending on the amount of professional expenses, the type, and the user (agent, executive, manager, etc.), you will have the ability to define the amount of reimbursements. Whether they are total or partial, keep control and manage them as you wish.
Employees
Set your refund policy according to the profiles
Depending on the amount of professional expenses, the type, and the user (agent, executive, manager, etc.), you will have the ability to define the amount of reimbursements. Whether they are total or partial, keep control and manage them as you wish.
Employees
Set your refund policy according to the profiles
Depending on the amount of professional expenses, the type, and the user (agent, executive, manager, etc.), you will have the ability to define the amount of reimbursements. Whether they are total or partial, keep control and manage them as you wish.
Employees
Set your refund policy according to the profiles
Depending on the amount of professional expenses, the type, and the user (agent, executive, manager, etc.), you will have the ability to define the amount of reimbursements. Whether they are total or partial, keep control and manage them as you wish.
Human Resources
Set the maximum amounts to not exceed
Set a maximum amount not to be exceeded by type of expense report. When the user exceeds the limit, you will be notified in real-time so you can reach out to them. If you wish, you can also leave the control to your employees by not configuring any amount.
Human Resources
Set the maximum amounts to not exceed
Set a maximum amount not to be exceeded by type of expense report. When the user exceeds the limit, you will be notified in real-time so you can reach out to them. If you wish, you can also leave the control to your employees by not configuring any amount.
Human Resources
Set the maximum amounts to not exceed
Set a maximum amount not to be exceeded by type of expense report. When the user exceeds the limit, you will be notified in real-time so you can reach out to them. If you wish, you can also leave the control to your employees by not configuring any amount.
Human Resources
Set the maximum amounts to not exceed
Set a maximum amount not to be exceeded by type of expense report. When the user exceeds the limit, you will be notified in real-time so you can reach out to them. If you wish, you can also leave the control to your employees by not configuring any amount.
Human Resources
Set the maximum amounts to not exceed
Set a maximum amount not to be exceeded by type of expense report. When the user exceeds the limit, you will be notified in real-time so you can reach out to them. If you wish, you can also leave the control to your employees by not configuring any amount.
Expense report requests
Make your employees autonomous in their expense report reimbursement requests. Whether they are at the office or traveling, employees can easily submit their expense reports through our platform designed for mobile.
Employees
Receive the photos of your employees' receipts live
The process is simple and playful to assist employees in declaring their business expenses, thereby accelerating the collection of receipts. Real-time tracking allows employees to know the status of their requests, keeping them informed at every step of the process. Additionally, thanks to the digitization of expense reports, keeping the original paper copy is no longer necessary.
Employees
Receive the photos of your employees' receipts live
The process is simple and playful to assist employees in declaring their business expenses, thereby accelerating the collection of receipts. Real-time tracking allows employees to know the status of their requests, keeping them informed at every step of the process. Additionally, thanks to the digitization of expense reports, keeping the original paper copy is no longer necessary.
Employees
Receive the photos of your employees' receipts live
The process is simple and playful to assist employees in declaring their business expenses, thereby accelerating the collection of receipts. Real-time tracking allows employees to know the status of their requests, keeping them informed at every step of the process. Additionally, thanks to the digitization of expense reports, keeping the original paper copy is no longer necessary.
Employees
Receive the photos of your employees' receipts live
The process is simple and playful to assist employees in declaring their business expenses, thereby accelerating the collection of receipts. Real-time tracking allows employees to know the status of their requests, keeping them informed at every step of the process. Additionally, thanks to the digitization of expense reports, keeping the original paper copy is no longer necessary.
Employees
Receive the photos of your employees' receipts live
The process is simple and playful to assist employees in declaring their business expenses, thereby accelerating the collection of receipts. Real-time tracking allows employees to know the status of their requests, keeping them informed at every step of the process. Additionally, thanks to the digitization of expense reports, keeping the original paper copy is no longer necessary.
Human Resources
Benefit from an efficient expense management solution
Optimal RH provides an efficient solution for businesses by simplifying the expense report management process. With the ability for employees to submit their expenses in real-time via the mobile application, companies can reduce delays and ensure compliance with deadlines. Real-time tracking facilitates the overall management of the request flow and allows HR managers to effectively monitor the status of each request.
Human Resources
Benefit from an efficient expense management solution
Optimal RH provides an efficient solution for businesses by simplifying the expense report management process. With the ability for employees to submit their expenses in real-time via the mobile application, companies can reduce delays and ensure compliance with deadlines. Real-time tracking facilitates the overall management of the request flow and allows HR managers to effectively monitor the status of each request.
Human Resources
Benefit from an efficient expense management solution
Optimal RH provides an efficient solution for businesses by simplifying the expense report management process. With the ability for employees to submit their expenses in real-time via the mobile application, companies can reduce delays and ensure compliance with deadlines. Real-time tracking facilitates the overall management of the request flow and allows HR managers to effectively monitor the status of each request.
Human Resources
Benefit from an efficient expense management solution
Optimal RH provides an efficient solution for businesses by simplifying the expense report management process. With the ability for employees to submit their expenses in real-time via the mobile application, companies can reduce delays and ensure compliance with deadlines. Real-time tracking facilitates the overall management of the request flow and allows HR managers to effectively monitor the status of each request.
Human Resources
Benefit from an efficient expense management solution
Optimal RH provides an efficient solution for businesses by simplifying the expense report management process. With the ability for employees to submit their expenses in real-time via the mobile application, companies can reduce delays and ensure compliance with deadlines. Real-time tracking facilitates the overall management of the request flow and allows HR managers to effectively monitor the status of each request.
Expense report validation
Customize the approval process for your expense reports and provide more involvement to your human resources managers and supervisors.
Employees
Improve the management of validations for your collaborators
Employees can track the status of their declarations in real-time, providing them with complete visibility into the progress of their requests by receiving notifications. With these features, they are guaranteed efficient processing of their expense reports, reducing delays and increasing the company's productivity.
Employees
Improve the management of validations for your collaborators
Employees can track the status of their declarations in real-time, providing them with complete visibility into the progress of their requests by receiving notifications. With these features, they are guaranteed efficient processing of their expense reports, reducing delays and increasing the company's productivity.
Employees
Improve the management of validations for your collaborators
Employees can track the status of their declarations in real-time, providing them with complete visibility into the progress of their requests by receiving notifications. With these features, they are guaranteed efficient processing of their expense reports, reducing delays and increasing the company's productivity.
Employees
Improve the management of validations for your collaborators
Employees can track the status of their declarations in real-time, providing them with complete visibility into the progress of their requests by receiving notifications. With these features, they are guaranteed efficient processing of their expense reports, reducing delays and increasing the company's productivity.
Employees
Improve the management of validations for your collaborators
Employees can track the status of their declarations in real-time, providing them with complete visibility into the progress of their requests by receiving notifications. With these features, they are guaranteed efficient processing of their expense reports, reducing delays and increasing the company's productivity.
Human Resources
Set up a workflow that streamlines your business processes
Organize the approval workflow for your expense reports as you wish. Give more responsibilities to your team leaders by offering them a pre-approval process. This improves the flow of requests by allowing managers to have visibility on the status of each reimbursement and ensures transparent and quick management.
Human Resources
Set up a workflow that streamlines your business processes
Organize the approval workflow for your expense reports as you wish. Give more responsibilities to your team leaders by offering them a pre-approval process. This improves the flow of requests by allowing managers to have visibility on the status of each reimbursement and ensures transparent and quick management.
Human Resources
Set up a workflow that streamlines your business processes
Organize the approval workflow for your expense reports as you wish. Give more responsibilities to your team leaders by offering them a pre-approval process. This improves the flow of requests by allowing managers to have visibility on the status of each reimbursement and ensures transparent and quick management.
Human Resources
Set up a workflow that streamlines your business processes
Organize the approval workflow for your expense reports as you wish. Give more responsibilities to your team leaders by offering them a pre-approval process. This improves the flow of requests by allowing managers to have visibility on the status of each reimbursement and ensures transparent and quick management.
Human Resources
Set up a workflow that streamlines your business processes
Organize the approval workflow for your expense reports as you wish. Give more responsibilities to your team leaders by offering them a pre-approval process. This improves the flow of requests by allowing managers to have visibility on the status of each reimbursement and ensures transparent and quick management.
Reimbursement of expenses
You can reimburse the expense reports of your employees in two ways: either continuously, or at the end of the month on the pay slip. Choose the method that best suits your internal processes.
Employees
Quick and efficient reimbursement of expense reports
Reimburse expense reports in just a few clicks. Select those that have been approved and are awaiting reimbursement, and generate a SEPA file with all the bank information of the employees. Finally, all you have to do is transfer this file to your bank.
Employees
Quick and efficient reimbursement of expense reports
Reimburse expense reports in just a few clicks. Select those that have been approved and are awaiting reimbursement, and generate a SEPA file with all the bank information of the employees. Finally, all you have to do is transfer this file to your bank.
Employees
Quick and efficient reimbursement of expense reports
Reimburse expense reports in just a few clicks. Select those that have been approved and are awaiting reimbursement, and generate a SEPA file with all the bank information of the employees. Finally, all you have to do is transfer this file to your bank.
Employees
Quick and efficient reimbursement of expense reports
Reimburse expense reports in just a few clicks. Select those that have been approved and are awaiting reimbursement, and generate a SEPA file with all the bank information of the employees. Finally, all you have to do is transfer this file to your bank.
Employees
Quick and efficient reimbursement of expense reports
Reimburse expense reports in just a few clicks. Select those that have been approved and are awaiting reimbursement, and generate a SEPA file with all the bank information of the employees. Finally, all you have to do is transfer this file to your bank.
Human Resources
Reimburse your employees on their payslip
Manage the flow of requests more efficiently, thereby improving overall employee satisfaction. Optimizing the reimbursement process enhances the efficiency of managing business expenses, reducing delays and promoting better productivity within the company.
Human Resources
Reimburse your employees on their payslip
Manage the flow of requests more efficiently, thereby improving overall employee satisfaction. Optimizing the reimbursement process enhances the efficiency of managing business expenses, reducing delays and promoting better productivity within the company.
Human Resources
Reimburse your employees on their payslip
Manage the flow of requests more efficiently, thereby improving overall employee satisfaction. Optimizing the reimbursement process enhances the efficiency of managing business expenses, reducing delays and promoting better productivity within the company.
Human Resources
Reimburse your employees on their payslip
Manage the flow of requests more efficiently, thereby improving overall employee satisfaction. Optimizing the reimbursement process enhances the efficiency of managing business expenses, reducing delays and promoting better productivity within the company.
Human Resources
Reimburse your employees on their payslip
Manage the flow of requests more efficiently, thereby improving overall employee satisfaction. Optimizing the reimbursement process enhances the efficiency of managing business expenses, reducing delays and promoting better productivity within the company.
Discover our HR management modules
Expense report
Dématérialisez et automatisez la gestion des notes de frais pour libérer le service RH et les managers de contraintes récurrentes.
Discover our HR management modules
Expense report
Dématérialisez et automatisez la gestion des notes de frais pour libérer le service RH et les managers de contraintes récurrentes.
Discover our HR management modules
Expense report
Dématérialisez et automatisez la gestion des notes de frais pour libérer le service RH et les managers de contraintes récurrentes.
Discover all our features
Optimal.RH is a tool that operates in module form; customize your HR management tool according to your needs.
Discover our HR management modules
Expense report
Dématérialisez et automatisez la gestion des notes de frais pour libérer le service RH et les managers de contraintes récurrentes.